Corporate Governance & Admin Assistant (6 Months Fixed-Term Contract)

What are we building?

Hard Rock Digital is a team focused on becoming the best online sportsbook, casino, and social gaming company in the world. We're building a team that resonates passion for learning, operating and building new products and technologies for millions of consumers. We care about each customer's interaction, experience, behavior, and insight and strive to ensure we're always acting authentically.

Rooted in the kindred spirits of Hard Rock and the Seminole Tribe of Florida, the new Hard Rock Digital taps a brand known the world over as the leader in gaming, entertainment, and hospitality. We're taking that foundation of success and bringing it to the digital space --- ready to join us?

What's the position?

We're looking for a Corporate Governance & Admin Assistant to support the Legal & Compliance team in managing a small group of international companies, and to provide broader administrative support across corporate governance, vendor KYC/due diligence, and legal and compliance policy administration. This is a great opportunity for a highly organized administrator with an interest in company secretarial work and corporate compliance to build specialist experience within a fast-moving legal and compliance function.

Company Secretarial / Corporate Admin

• Assist with periodic and ad hoc statutory filings across the group's international entities.

• Update and maintain company registers and internal entity trackers.

• Keep the business informed of corporate changes affecting the group's entities.

• Organize board meetings, including scheduling, preparing board packs, note-taking, and preparing and circulating board minutes.

• Produce ad hoc resolutions as required.

Vendor KYC/DD

• Assist t with external vendor KYC/due diligence requests.

• Liaise directly with vendors and coordinate the collection of required documentation, involving internal stakeholders as needed.

• Track progress of KYC/DD requests with the business and share completed documentation externally through approved, secure channels.

Policy and Procedures

• Assist with maintaining the internal Policy and Procedure tracker.

• Maintain the associated SharePoint folder for legal and compliance policies and procedures.

• Support the Legal & Compliance  in ensuring documents are prepared using the correct templates.

SharePoint & General Administration

• Support the team with administrative tasks including maintain SOPs.

What are we looking for?

• Experience of company secretarial / corporate administration work, ideally across multiple jurisdictions.

• Experience of handling KYC/due diligence requests, ideally including vendor or third-party due diligence.

• Strong organizational skills with exceptional attention to detail.

• Ability to manage confidential and sensitive information with discretion.

• Comfortable coordinating with multiple internal stakeholders and external vendors to keep tasks on track.

• Strong written communication skills, including experience with minute-taking and drafting formal documents such as resolutions.

• Proficiency in Microsoft Office Suite, including SharePoint, Word, and Excel; experience with Monday.com boards and AI tools such as Claude is a nice-to-have but not essential.

What's in it for you?

We offer our employees more than just competitive compensation. Our team benefits include:

• Competitive pay

• Flexible vacation allowance

• Flexible work from home

• Startup culture backed by a secure, global brand

Roster of Uniques

We care deeply about every interaction our customers have with us and trust and empower our staff to own and drive their experience. Our vision for our business and customers is built on fostering a diverse and inclusive work environment where regardless of background or beliefs you feel able to be authentic and bring all your talent into play. We want to celebrate you being you (we are an equal opportunities employer).